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Beer Co Instructions

1. Programme Dates

Our seasonal tenders run for 13 weeks

Winter 16 – First orders will be collected w/c 21st November
Spring 17 – First orders will be collected w/c 13th February
Summer 17 – First orders will be collected w/c 22nd May
Autumn 17 – First orders will be collected/c 21st August

2. Ordering

You will be sent forecasts in advance, these are a guide and not an exact order. Please aim to carry 2 weeks stock based on these forecasts until you understand your order patterns
2.1 All orders are e-mailed and must be acknowledged within 2 hrs
2.2 Orders are placed day 1 for collection day 2
2.3 If you have any issues with your collection, please contact katy@thebeercompany.co.uk. DO NOT contact the haulier or Tradeteam direct.
2.4 There will be a £50 fee if beer is not ready when ordered. This will increase to £200 for any failed collections after the first to cover the additional administration and loss of profits caused

3. Best Before Dates

3.1 All beers must have 42 days life on collection – any beers without the correct shelf life will be refused from Tradeteam, the brewer will need to arrange the collection of this stock and no invoice will be paid.

4. Containers

4.1 We do not take responsibility for any containers once in the network.
4.2 E-Cask are recommended.
4.3 If you choose to use your own containers, they will need to be collected within 7 days of notification from the relevant depot or storage fees will apply.
4.4 All containers must be clearly labelled with product, BBD, duty paid amounts, allergens.
4.5 All pallets must be clearly labelled with product Info, collection depot, booking in time, purchase order number (all supplied with order).
4.6 Euro pallets MUST be used.

5. Invoicing & Payment Terms

5.1 All invoices should be e-mailed to katy@thebeercompany.co.uk
5.2 All invoices must state the purchase order number to be processed
5.3 Payment Terms are 45 days from end of month.
5.4 The Company Account Details will be sent to new suppliers once product listing is confirmed – we do not complete individual brewers terms and conditions.

6. Marketing

6.1 Pump Clips – will be ordered on your behalf through Colorscan. They will box all the clips for M&B and send out centrally – brewers will need to pay the invoices for these.
6.2 You will be copied in on all orders for your beers to Colorscan – these orders will show you which brands your beer is listed with.
6.3 Please ensure due diligence had been taken to ensure all imagery is appropriate and legal.
6.4 Please do not arrange any promotional activity direct with outlets, unless agreed with procurement team these activities will result in a cost to your business with no commercial benefit.

7. Ullages

7.1 Ullages are reported once they have been checked by Tradeteam, and ullages with more than 3g used will be rejected to the outlets.
7.2 Ullages must be acknowledged within 24 hours.
7.3 Any empty containers will need collecting within 7 days of notification or a storage fee will apply.
7.4 E-Cask will collect their own containers.