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Beer Co Instructions

Mitchells & Butlers Seasonal Supply

The Beer Company Ltd Details
The Beer Company Ltd, SF06 Halifax Court, Fernwood Business Park, Newark, NG24 3JP
Company Number: 06717545
VAT Number: 942-7394-00
AWRS: XLAW00000113059

LOGISTICS

Orders and Collections
a) The Beer Company collect all orders for Mitchells & Butlers.  All orders are in full pallets and orders are placed day 1 for collection day 2
b) Orders must be acknowledged within 2 hrs to enable our team to complete the admin required for the next day collection
c) For logistics queries, please contact admin@thebeercompany.co.uk, (Do Not contact the hauliers or Tradeteam direct)
d) Forecasts are provided for all successful products but these are just a guide and not an exact order. Brewers should use their orders for the first few weeks to understand their order patterns and ensure they have enough stock for the programme

Best Before Dates
Cask beers – Must have a BBD of 42 days
Keg beers – Must have a BBD of 6 months or longer

Ullages
a) Ullages are reported once they have been checked by Tradeteam
b) Any ullage with more than 3g used will be rejected to the outlets
c) Ullages reported must be acknowledged within 24 hours to admin@thebeercompany.co.uk
d) Ullages must be collected within 7 days of notification
e) Any containers that are not collected within this timeframe will be given to Kegwatch
f) E-Cask/E-keg will collect their own containers
g) All Ullages reported MUST be credited as they cannot be sold to the client
h) Invoice payments will not be made to brewers with outstanding credit notes as the accounts will not be up to date
i) We may off-set any outstanding invoices/credits due to The Beer Company Ltd from any invoices owed to the supplier

Containers
a) All containers should be stacked and secured appropriately to ensure they arrive safely at the Tradeteam depots through the Palletline network. Any costs occurred by pallets not being stacked securely will be passed on to the brewer (please aware that any costs will be invoiced to the supplier and no payments will be made for stock until our invoice is paid)
b) All pallets must be clearly labelled with product Info, delivery depot, booking in time and purchase order number (all supplied with the order)
c) It is the brewery’s responsibility to ensure that labels are securely attached to containers to last through the distribution network. Any containers reported as ‘no label’ from Tradeteam MUST be credited, as payments will not be made for these containers as they cannot be sold to the client without a product label attached
d) All containers must be clearly labelled with product, BBD, duty paid amounts, allergens & ingredients
e) The container types used for the listing MUST be the same as tender application. Keykegs and other one way containers are not permitted
f) We recommend the use of e-cask/e-keg as we do not take any responsibility for containers once in the network. They also allow the supplier to stick labels directly to the top of the containers which reduces the risk of ‘no label’ ullages
g) If you choose to use your own containers, they will need to be collected within 7 days of notification of being back at the delivery depot
h) Any containers that are not collected within this timeframe will be given to Kegwatch
i) Euro pallets MUST be used

Service Charges
The following charges may be applied for service issues

These charges may be set off against supplier invoices

Issue Fee Reason
Failed Collections £50 per pallet We still pay the haulier
Postponed Collections £15 per pallet Additional haulier fee
Cannot Supply £50 fee each week We lose sales (when within forecast)

 

Service issues are monitored and logged and brewers that do not meet the service requirements when listed with The Beer Company will not be listed again for a minimum of 1 year

INVOICING AND PAYMENT TERMS

a) All invoices and credit control queries should be e-mailed to admin@thebeercompany.co.uk
b) All invoices must state the purchase order number
c) Payment Terms are 45 days from end of month
d) Due to new GDPR legislation, we no longer e-mail bank details
e) As the Beer Company pays by BACs transfer our bank details are not needed by our suppliers
f) We will use the supplier bank details on invoices for our payments
g) Our company information is above, we do not complete individual brewers terms and conditions

MARKETING

a) To reduce postage costs, M&B will order the cask/keg badges for each brewer direct from Colorscan. Brewers will be sent invoices direct for production
b) The brewers will need to ensure that Colorscan have up to date artworkc) Keg Beers
Castle listings will require round t-bar images
Nicholsons listings will require oval t-bar images
c) Please ensure due diligence had been taken to ensure all imagery is appropriate and legal
d) Please do not arrange any promotional activity direct with outlets, unless agreed with procurement team as these activities can result in a cost to your business with no commercial benefit

ACCREDITATIONS

Only brewers with SALSA + Beer or BRC accreditation’s will be successful in their tenders for Mitchells & Butlers